Never Run Out of Medicine Again: Übik’s New Inventory Planning & Purchase Suggestions
Every clinic has felt the panic.
You open the fridge and realize the last vial of a key vaccine is nearly empty.
Or worse — a client arrives for a scheduled procedure and you suddenly discover you’re out of the medication you need.
Other days you find three expired bottles in the back of a drawer because someone ordered “just to be safe.”
Inventory, for most clinics, is managed by instinct:
➡️ “Looks low, maybe we should order.”
➡️ “I think this will last the week.”
Übik’s new Inventory Planning & Purchase Suggestion system replaces that guesswork with clear, automatic, data-driven insights.
🧠 Giving Your Clinic a “Brain” for Inventory
Übik now analyzes your inventory every day and answers the questions clinics struggle with:
- How fast are we using this item?
- How many days of stock do we have left?
- On what exact date will we run out?
- What should we order, from which supplier, and how much?
Instead of waiting until shelves look empty, Übik shows problems before they happen.
You’ll see everything from the Inventory Analytics page — and Übik emails you every night with a simple summary so nothing gets missed.
📉 Why “Ordering When It Looks Empty” Is Risky
Most clinics rely on visual checks because they are busy, understaffed, or simply don’t have time for spreadsheets.
But this method causes three big problems:
❗ 1. Sudden stockouts
Running out of vaccines, antibiotics, NSAIDs, or anesthetics during a busy day means:
- Delayed treatments
- Rescheduled appointments
- Frustrated clients
- Lost revenue
❗ 2. Emergency purchases
Rush orders often mean:
- Higher prices
- Extra delivery fees
- Wasted time calling suppliers
❗ 3. Overstocking and expired products
When teams “play it safe,” you end up with excess inventory — money sitting on a shelf instead of working for your clinic.
Übik helps you avoid both extremes.
📊 How Übik Calculates Your Inventory Forecast
Every night, Übik analyzes:
- How quickly each item is used
- Daily, weekly, and monthly consumption patterns
- Supplier lead times
- Package sizes (no weird fractional suggestions)
- Minimum order quantities
- Remaining stock on hand
Then Übik estimates:
✔️ Days of stock left
✔️ The projected run-out date
✔️ A realistic purchase suggestion
✔️ Which supplier to buy from
Everything is written in simple, friendly language — no formulas to learn.
🛒 Smart Purchase Strategies (Explained Without Math)
Übik supports four helpful planning styles. You can choose the one that fits your business best.
🔄 Auto Strategy
Übik decides the best approach based on usage, cost, and predictability.
Best for:
Clinics that want a smart default without thinking about logistics.
📦 EOQ-Style Strategy
“Economic” quantities for items used constantly and that don’t expire quickly.
Useful for:
- Frequently used antibiotics
- Common vaccines
- Syringes, gloves, consumables
It keeps enough stock to avoid emergencies while reducing unnecessary overstock.
⚡ JIT (Just-In-Time) Strategy
Ideal for expensive or perishable items you don’t want sitting on shelves.
Useful for:
- High-cost anesthetics
- Specialty medications
- Products with short shelf life
It reduces financial waste and protects profit margins.
✏️ Manual Strategy
For clinics that want control but still value Übik’s numbers.
Useful for:
Managers who prefer reviewing suggestions before placing orders.
🧪 Real Examples You’ll See in Übik
- “You will run out of Distemper Vaccine in 5 days.”
- “Suggested order: 3 packages (30 doses) from Supplier CanVet.”
- “Your current usage rate is 2.8 doses per day.”
- “Projected run-out date: November 28.”
Clinics no longer guess — they know.
🌙 Nightly Emails Keep You In Control
Every night, Übik sends an email to managers with:
- Items running low
- Estimated run-out dates
- Recommended order quantities
- Risk levels (normal, moderate, high)
This means you always start the day prepared — no surprises, no emergencies.
🐾 Why Clinics Love This Feature
✔️ Fewer stockouts
Appointments stay on schedule and clients trust your clinic more.
✔️ Lower inventory costs
No more over-ordering “just in case.”
✔️ Fewer emergencies
No more last-minute calls to suppliers.
✔️ Predictable, calm operations
Managers finally get peace of mind.
🚀 What’s Coming Next
In future releases, Übik could:
- Prepare complete purchase orders
- Email suppliers automatically
- Track purchase order status
- Predict seasonal patterns
This is just the beginning.
Start Planning Instead of Reacting
Übik helps clinics move from guessing to predicting — and that changes everything.
Schedule a free demo or send us a message — we’d love to show you how it works.
📞 WhatsApp: 1-612-383-6374
🌐 Website: goubik.com
📧 Email: [email protected]
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