Finish On Time — Introducing Übik’s New SmartClose Feature

Every clinic knows the feeling: the last appointment runs long, a few walk-ins sneak in, and suddenly your staff is staying late again.

Übik’s new SmartClose feature solves that — intelligently, automatically, and without extra setup.

🧠 What SmartClose Is

SmartClose is Übik’s intelligent assistant that helps your reception team know exactly when to stop accepting new clients so your clinic can finish on time.

It continuously analyzes your clinic’s real activity — not just the clock — to decide when your day should start wrapping up.

⚙️ How It Works

Every few minutes, Übik quietly monitors your clinic’s live data:

  • Today’s appointments (waiting and serving)
  • Number of staff currently working
  • Average serving and waiting times

Using this information, Übik predicts how long it will take to finish all clients currently being served or waiting.
Then, it compares that projection to your closing hour and calculates a cutoff time — the latest moment you can safely accept a new appointment without running past closing.

If your workload is already too high, SmartClose automatically activates, showing that it’s time to stop taking new check-ins — along with a “projected closing time” that updates every minute.

Example in Action

Let’s say your clinic closes at 6:00 PM.
You have 3 staff members currently working, and the average appointment takes 30 minutes.
SmartClose might calculate that you should stop accepting new clients at 5:15 PM — so everyone finishes on time without rushing.

If things get busier and wait times increase, SmartClose will automatically adjust, updating your safe cutoff time and projected end time in real time.

👀 What Reception Sees

SmartClose adds a small, always-visible indicator to the Übik dashboard. It updates automatically every minute to show:

⏱ How long you can keep accepting appointments
⚠️ A warning if you’ve passed the safe cutoff time
📆 The projected end time if the clinic continues taking new clients

It’s like having a smart manager sitting quietly beside your reception desk — keeping the day on track without needing constant oversight.

💡 Why It Matters

SmartClose gives clinics something they’ve never had before:
a live, data-driven way to stay on schedule.

Here’s why that matters:

  • Prevents overtime and burnout.
    Your team can finish on time and recharge.

  • Improves client satisfaction.
    You’ll set realistic expectations about wait times and closing.

  • Keeps operations on schedule.
    No more last-minute calculations or guesses about when to stop.

  • Adapts automatically.
    If the day gets busier or a staff member leaves early, SmartClose adjusts instantly.

  • Works out of the box.
    No setup, no configuration — it just runs.

🩺 Smart Automation That Feels Human

SmartClose feels like having a quiet manager who watches the flow of your day and makes smart, data-based suggestions — automatically.
It’s part of Übik’s mission to make clinic software not just powerful, but truly helpful.

While your team focuses on care, Übik quietly keeps the day balanced.

🚀 Try SmartClose in Your Clinic

SmartClose is included for all Übik users — no setup required.
Just keep your clinic running as usual, and let Übik do the timing.

📞 WhatsApp: 1-612-383-6374
🌐 Website: goubik.com
📧 Email: [email protected]
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